View Agreement: Assets Tab
The Assets tab on the agreement details screen displays all assets associated with the agreement. Assets can be associated with an agreement to track the equipment and devices covered under it.
| NOTE: Assets on an agreement do not create charges until you configure billing for them. Existing assets do not become billable automatically. See Configuring Asset Billing below for more information. |
Each column in the assets list is defined below.
| Label | Definition |
| Asset ID | Unique numerical identifier for the asset. |
| Description | Name and description of the asset. |
| Asset Type | Type of the asset, such as Equipment. |
| Serial Number | Serial number of the asset. |
| Location | Location of the asset. |
| Install Date | Date the asset was installed. |
| Manufacturer | Manufacturer of the asset. |
| MFR Part # | Manufacturer part number of the asset. |
| Current Rate | Rate charged for the asset. This column is blank until billing is configured for the asset. |
| Last Billed | Date the asset was last billed. This column is blank until the asset is billed. |
| Bill on Renewal | Yes indicates the asset is billed again when the agreement renews. This column is blank until billing is configured for the asset. |
The following actions are available on the Assets tab.
- Associate an existing asset with the agreement by clicking Associate Asset.
- Create a new asset and associate it with the agreement by clicking Create Asset.
- Search for a specific asset by choosing a field, such as Asset ID, from the dropdown next to the Search field and entering text.
- Filter the list by clicking the Filters button.
- Customize which columns display in the list by clicking the Arrange button. See the Arrange Columns article for more information.
- Sort the list by clicking a column label in the table header.
- Open an asset by clicking its row in the list.
- Configure billing for an asset by clicking the menu icon at the end of the row and selecting Configure Billing. See Configuring Asset Billing below for more information.
- Stop billing an asset at renewal by clicking the menu icon at the end of the row and selecting Disable Bill on Renewal. Changing this setting does not post a charge.
- Remove an asset from the agreement by clicking the menu icon at the end of the row and selecting Remove.
Configuring Asset Billing
You can bill for an asset on the agreement by configuring a charge for it. Click the menu icon at the end of the asset’s row and select Configure Billing. The Asset Billing window opens.
Each field in the Asset Billing window is defined below.
| Label | Definition |
| Product | Product used for the charge. Click Product to choose a product from the catalog, or Product Type to choose by product type. Details from the catalog fill in automatically. |
| Description | Description of the charge. |
| Quantity | Number of units to bill. The quantity defaults to 1 and must be a positive number. |
| Current Rate | Rate charged for the asset. The rate cannot be negative. Saving a rate of zero removes a charge that has not been billed yet. |
| Cost | Cost of the asset. The cost cannot be negative. |
| Billing Behavior | When the charge posts. Options include Post on Creation & Renewal, Renewal Only, and Post on Creation Only. |
Each Billing Behavior option is defined below.
| Label | Definition |
| Post on Creation & Renewal | Posts the charge when you save the billing and again each time the agreement renews. |
| Renewal Only | Posts the charge only when the agreement renews. |
| Post on Creation Only | Posts the charge once when you save the billing. |
Click Save to save the billing, or click Cancel to close the window without saving. The agreement must be in a Pending or Active status to save.
When charges post depends on the agreement.
- Pending agreements bill for the first time when the agreement is activated.
- Active fixed-term agreements can bill immediately or wait until the next renewal.
- Evergreen agreements do not renew, so the renewal options are not available. Evergreen agreements support Post on Creation Only.
| NOTE: Removing an asset from the agreement, or canceling the agreement, stops future charges for the asset. Charges that were already billed are kept. |
For information on other areas of the agreement details screen, see the following articles.