System Settings: Billing Config

The Billing Config category on the System Settings screen allows you to configure various billing settings for your Rev.io PSA instance, including collection templates, bill profiles, payments, and tax configuration. The functionality available in the Billing Config category was derived from Rev.io Billing and will feature additional options as we continue to build out more billing functionality in Rev.io PSA. Topics in this article may direct you to articles in the Rev.io Billing Help Center for additional context.

General

Each field in the General section is defined below.

No.	Label	Definition
1	Create Invoices	Click to select whether invoices in your instance should be generated Manually or Automatically.

These actions are available in the General section.

Select whether the invoices in your entire instance should be generated Manually or Automatically by clicking the respective option in the Create Invoices section.

Bill Profile

The Bill Profile section allows you to designate a set of rules to direct the actions on a customer account in a variety of situations. Bill profiles contain rules about late fees, NET terms, payment method/processor, and the collections template. Bill profiles can also help categorize customer accounts and enable efficient messaging.

For more information about how collection templates work in Rev.io Billing, see the Bill Profiles category in the Rev.io Billing Help Center.

Each field in the Bill Profile section is defined below.

No.	Label	Definition
1	Profile ID	Numerical identifier for the bill profile.
2	Profile Name	Name of the bill profile.
3	Status	Status of the bill profile. Status options include Active and Inactive.
4	Active Customers	Number of active customers in your database using the bill profile.

These actions are available in the Bill Profile section.

Create a new bill profile by clicking the New Bill Profile button. See the Add/Edit Bill Profiles article for more information.
Search the bill profiles displayed in this section by selecting a column from the dropdown above the grid and entering text in the Search field. The list view updates to display records matching your search in the column you selected.
Filter the bill profiles displayed on this view by clicking the Filter button above the grid.
Customize which columns display in the list view and the order in which they display by clicking the Arrange button and making the desired changes. See the Arrange Columns article for more information.
View the bill profile by clicking the ellipsis at the end of the row and selecting View from the menu options. See the View Bill Profiles article for more information.
Edit the bill profile by clicking the ellipsis at the end of the row and selecting Edit from the menu options. See the Add/Edit Bill Profiles article for more information.
Copy the bill profile by clicking the ellipsis at the end of the row and selecting Copy from the menu options.

Accounting Periods

The Accounting Periods section allows you to configure your settings for closing accounting periods in your instance.

Each field in the Accounting Periods section is defined below.

No.	Label	Definition
Automation
1	Automatically Close Accounting Periods	Select this option to automatically close accounting periods in your instance
2	Close Day	Day of the month you want the accounting period to close automatically.
3	Delay Months	Number of months you want to delay closing the accounting period automatically.
Closed Periods
4	End Date	End date for the accounting period you want to manually close.

These actions are available in the Accounting Periods section.

Set accounting periods to close automatically by clicking the Automatically Close Accounting Periods option, and specifying the close day and the number of months to delay closing.
Manually close an accounting period by selecting an End Date and clicking the Manually Close Accounting Period button. The manually closed period will be added to the grid at the bottom of this section.
Review the list of manually closed accounting periods in the grid at the bottom of this section.

Collection Templates

The Collection Templates section allows you to build out templates managing your collections so you can assign them to bill profiles in PSA.

For more information about how collection templates work in Rev.io Billing, see the Collections Configuration and Management article in the Rev.io Billing Help Center.

Each field in the Collection Templates section is defined below.

No.	Label	Definition
1	Template Name	Name of the collection template.
2	Balance Limit	Amount in dollars and cents that must be met to apply the template.
3	Created By	Name of the user who created the template.
4	Created Date	Date the template was created.

These actions are available in the Collection Templates section.

Create a new collection template by clicking the New Template button. See the Add/Edit Collection Templates article for more information.
View the collection template by clicking the ellipsis at the end of the row and selecting View from the menu options. See the View Collection Template Details article for more information.
Edit the collection template by clicking the ellipsis at the end of the row and selecting Edit from the menu options. See the Add/Edit Collection Templates article for more information.
Delete the collection template by clicking the ellipsis at the end of the row and selecting Delete from the menu options.

Payments

The Payments tab in the Billing Config category on the System Settings screen allows you to define various payment method options in your database, along with any fees associated.

For more information about configuring payments in Rev.io Billing, see the Payment Methods category in the Rev.io Billing Help Center.

Each field in the Payments section is defined below.

No.	Label	Definition
1	ID	Numerical identifier for the payment method.
2	Description	Description for the payment method.
3	ECC	Indicates whether the payment method is an electronic credit card (ECC).
4	ACH	Indicates whether the payment method is automated clearing house (ACH).
5	Fee	Fee applied to the payment method.
6	Fee Type	Type of fee applied to the payment method.

These actions are available in the Payments section.