---
title: "Add/Edit Expenses"
url: "https://help.psarev.io/en/article/add-edit-expenses"
language: "en"
last_updated: "2026-11-12T17:58:37.503Z"
---

# Add/Edit Expenses

The **Add Expense** panel allows you to log an expense, such as mileage, parking, or supplies. There are two kinds of expenses.

-   Ticket expenses are tied to a ticket. To add one, open the ticket, click the **Expenses** tab, and click **Add Expense**. Ticket expenses can be billable to the customer.
-   Admin expenses are not tied to a ticket. To add one, click **Service** in the sidebar menu and select **Add Expense**, or click **Add Expense** on the Expenses list view.

The **Code** list shows only the expense codes for that kind of expense. Expense codes are set up in System Settings. See the [System Settings: System Tables - Expenses](https://help.psarev.io/en/article/system-settings-system-tables-expenses) article for more information.

 ![](https://cdn-assets.productfruits.com/08f95915-383e-4c9e-b2ff-4bd5c94c2469)Each field on the **Add Expense** panel is defined below.

| **Label** | **Definition** |
| --- | --- |
| **Date** | *Date of the expense. This field defaults to today's date.* |
| **Expense By** | *User who incurred the expense.* |
| **Code** | *Expense code for the expense. The code fills in the billing details and controls whether mileage is tracked.* |
| **Reimbursable** | *Check this option if the user who incurred the expense should be paid back.* |
| **Paid** | *Check this option to mark a reimbursable expense as paid. This option will only display if you have the Mark Expense Paid permission enabled.* |
| **Starting Mileage** | *Odometer reading at the start of the trip. This field is required for codes that track mileage.* |
| **Ending Mileage** | *Odometer reading at the end of the trip. This field is required for codes that track mileage.* |
| **Amount** | *Cost of the expense. For codes that track mileage, the amount is calculated from the total miles and the mileage rate.* |
| **Billable** | *Check this option to bill the expense to the customer. This option defaults from the expense code and is available on ticket expenses.* |
| **Product Code** | *Product catalog item used for the charge. This field fills in from the expense code.* |
| **Price** | *Amount charged to the customer, including the markup set on the expense code. This field is calculated for you.* |
| **Notes** | *Notes about the expense. For codes that track mileage, the total mileage is added to the notes for you.* |
| **Attachments** | *Receipts or other files for the expense. Drag and drop files into the box or click **click to browse** to select files. Files can be up to 10 MB.* |

| **NOTE:** For codes that track mileage, the **Amount** and **Price** are calculated for you. For example, 60 miles at $0.67 per mile is an amount of $40.20, and a 20% markup sets the price to $48.24. |
| --- |

Click **Add Expense** to save the expense, or click **Cancel** to close the panel without saving. When a billable expense is saved on a ticket, a line item is added to the ticket's *Parts & Labor* tab.

To edit an expense, open the ticket's *Expenses* tab, click the ellipsis at the end of the expense's row, and select **Edit**. You can also click **Edit Expense** at the end of the expense's row on the *Parts & Labor* tab.

For more information about expenses, see the following articles.

[Ticket Details: Expenses Tab](https://help.psarev.io/en/article/ticket-details-expenses-tab)  
[Expenses List View](https://help.psarev.io/en/article/expenses-list-view)  
[System Settings: System Tables - Expenses](https://help.psarev.io/en/article/system-settings-system-tables-expenses)